Tips for Enhancing Corporate Functionalities and Audio-Visual Setup
Streamlining Temporary AV Spaces for Efficient Event Production
In the rapidly evolving world of audio-visual (AV) technology, event organisers and integrators are constantly seeking ways to make temporary spaces more efficient and adaptable for a variety of events. Here are some key strategies that are being adopted to achieve this goal.
Modular LED Video Walls Over Projection Systems
Integrators are favouring modular and flush-mounted LED video walls over traditional projection systems. These video walls, which avoid the long throw distances and space requirements of projectors, provide more flexibility in tight or temporary venues. By minimising ancillary infrastructure such as projection rooms or high ceilings, these video walls reduce setup complexity and speed up operations.
Unified, User-Friendly AV Control Systems
Integrated control systems that manage video sources, lighting, audio, HVAC, and security under one easy interface are becoming increasingly popular. Systems like Key Digital’s HDMI matrix switchers combined with automation platforms (like Compass Control®) allow multiple sources and zones to be controlled from a single touch interface, reducing the need for multiple remotes or manual adjustments.
Balanced Lighting Design
Lighting design plays a crucial role in both audience visibility and camera requirements. Venue staff training on operational technology is essential for efficient real-time management. Lighting systems that are Wi-Fi or Bluetooth controllable are reducing the need for wires and clutter. Corporate users can build temporary grids with lights on floor stands or clamp lights to existing infrastructure.
Interactive Event Layouts
Creating an interactive event floor plan that clearly maps out booth locations, main stages, walkways, and AV placement supports quick setup and operator clarity. Minimising floor footprint by installing AV elements flush or overhead where possible leaves more functional space and helps streamline movement and operations on-site.
Flexibility, Scalability, and Versatility in Corporate Settings
Corporate audiences now expect high-quality video in the workplace, on laptops, Zoom or Teams meetings, and video displays. In corporate settings, flexibility, scalability, and versatility are key for optimising AV spaces. Having an appropriate quantity of wireless channels available with options for handheld, lavaliere, or head-worn mics is essential.
IT Support for Streaming and Remote Viewer Interactions
In today's digital age, integrators need to have in-house IT resources or an outside partner for providing IT excellence to support video streaming and remote viewer interactions. For spaces without a grid, portable lights like small portable truss systems are necessary.
Designing AV Systems for Temporary Events
Joshua Greenstein suggests designing AV systems for temporary events based on common types of events and avoiding overbuilding unnecessary infrastructure. Kevin Henneman discusses the advantages of AV-over-IP protocols, such as lower latency, higher-resolution compression, and the ability to build a fully IP-based system. By designing rooms and public spaces for maximum flexibility and optimal performance, integrators can enable a high-quality, plug-and-play experience for both broadcast crews and corporate employees.
Understanding Stakeholder Needs
Dan Abrams stresses the importance of having conversations with stakeholders to understand how a space is used and identifying consultants and users to find out their preferences. By tailoring AV solutions to the specific needs of each event, integrators can ensure temporary AV-reinforced event spaces can be set up and operated efficiently, adapting to varied event needs with minimal downtime.
In summary, by focusing on modular LED video walls, unified control systems, balanced lighting design, interactive event layouts, staff training, flexibility, IT support, and understanding stakeholder needs, integrators can create efficient and adaptable temporary AV spaces that cater to a wide range of event requirements.
References:
- techdesign.io
- avnetwork.com
- avnetwork.com
- keydigital.com
- eventmarketing.com
- To efficiently cater to a variety of events, event organisers are increasingly integrating modular LED video walls and user-friendly control systems in their temporary AV spaces, due to their flexibility, scalability, and versatility.
- In order to meet the expectations of corporate audiences and streamline operations, integrators should prioritize balanced lighting design, interactive event layouts, and the ability to adapt AV systems for temporary events based on common types of events and stakeholder needs.
